Job Specifications
Location
New york, NY
Published
20 hours ago
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HR & Administrative Operations Assistant
Join a dedicated team making a difference in public health! We are seeking a proactive, detail-oriented HR & Administrative Operations Assistant to support the daily human resources operations of a leading New York state psychiatric research facility. If you thrive in a fast-paced environment, love keeping systems organized, and are ready to hit the ground running, this is an excellent opportunity to gain high-volume HR and administrative experience.
Who You Will Be Working With
You will be joining a collaborative and supportive HR team of six within a world-class state health research institution. In this role, you will serve as a key administrative backbone for the office, regularly supporting behind-the-scenes operations and occasionally interacting with a broader workforce of over 500 employees when they drop by the office.
The Peak Performers Difference
- Qualified applicants with chronic medical conditions and/or disabilities receive priority placement.
- Comprehensive medical, dental, and vision insurance coverage available from the first day of the month following 60 days of employment.
- Our employees may participate in a 403(b)-retirement plan.
- We pay weekly through direct deposit.
- In business since 1994 and thousands of job placements.
Major Duties
- Maintain and process employee time and attendance, including auditing sign-in/out sheets, generating timesheets, and tracking calendar submissions in SharePoint.
- Communicate directly with employees and department supervisors to resolve timesheet, calendar, or documentation deficiencies in a timely manner.
- Support employee probation and annual performance evaluation tracking by auditing files, conducting supervisor outreach, and organizing submitted reports.
- Assist with onboarding new hires by gathering, reviewing, processing, and filing required employment documentation.
- Provide general administrative and clerical support to HR administrators, including scheduling, answering phones, mail distribution, and heavy file management.
What We Are Looking For
- Strong office/clerical experience with a "hit the ground running" attitude and excellent organizational skills.
- Proficiency in the Microsoft Office Suite (Word, Excel, and Outlook required; exposure to SharePoint is a plus).
- Previous experience with data entry, paper management, or time and attendance tracking preferred.
- Excellent written and verbal communication skills to effectively coordinate with staff and supervisors.
- Ability to handle confidential employee files with high accuracy and discretion.
Exciting Opportunity Details
- Rate: $25.00/hour
- Length of engagement: Through September 2026 with possible extension
- Days/Hours: Monday – Friday, 37.5 hours per week (Flexible window between 8:00 AM – 6:00 PM; earlier start time preferred, e.g., 8:30 AM – 4:30 PM)
- Location: Onsite in New York, NY (Note: No free parking available onsite)
Applicants for employment with Peak Performers must possess work authorization that does not require sponsorship for a visa now or in the future.
Peak Performers is an equal opportunity employer and will consider all applicants without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law. Peak Performers does not accept unsolicited resumes from headhunters, recruitment agencies or fee-based recruitment services.
Custom Job ID: 26-NY-PO3028.2
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