ADM MANAGER-NON-MGRL

The Administrative Manager reports directly to the Vice President of Manhattan Public Housing Operations and exercises considerable latitude for independent judgment and decision-making.Key responsibilities include:- Oversee daily administrative operations of the Borough Office and ensure effective coordination of administrative support functions.- Serve as the primary liaison to Human Resources, Learning and Development, and other Central Office departments regarding personnel, training, and administrative matters.- Coordinate, track, and monitor all personnel actions, including appointments, promotions, transfers, separations, leaves, and other employee transactions.- Supervise borough clerical staff and ensure consistent delivery of administrative services and support.- Oversee the Borough Timekeeping Unit, ensuring accurate payroll processing, compliance, and timely resolution of timekeeping issues.- Track mandatory staff training requirements, monitors completion status, follows up on outstanding training, and works with managers to ensure employees complete required training within established deadlines.- Coordinate with the Learning and Development Department on training initiatives, staff development programs, and borough-wide learning requirements.- Manage borough fleet administrative operations, including vehicle assignments, tracking, records maintenance, and coordination with relevant departments.- Oversee the administration, reconciliation, and compliance of Borough-issued debit cards and related financial transactions.- Coordinate and monitor seasonal employment applications, hiring processes, and related onboarding activities.- Develop, implement, and monitor administrative procedures to improve operational efficiency, accountability, and compliance.- Prepare reports, analyze administrative data, and provide recommendations to Borough leadership to support operational decision-making.- Coordinate administrative support for emergency coordination, Borough COOP plan, special projects, and executive initiatives.- Ensure compliance with NYCHA policies, procedures, personnel guidelines, and applicable City and Federal requirements.- Perform other administrative and operational duties as assigned by the Vice President of MPHO.Additional Information1. Due to the existence of a civil service list, candidates must have permanent civil service status in the title of Administrative Manager to be considered. 2. INTERAGENCY TRANSFERS INTO NYCHA OF THOSE PERMANENT IN TITLE ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR PREFERRED LIST FOR THE SAME TITLE. 3. NYCHA employees applying for transfer opportunity must have served a period of one year at current location and in current title and level (if applicable). NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees Retirement System (NYCERS).NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please click on the link below:https://bit.ly/55aProgram Please read this posting carefully to make certain you meet the qualification requirements before applying to this position.